We offer a professional conference organising service to specialist societies. Services on a chargeable basis include:

• Accommodation and travel
  • transport management
  • travel and accommodation negotiations
  • provision of all event travel requirements
    
    
• Advertising/marketing
  • advertisement design and placement
  • media management
  • publication printing and distribution
    
    
• Financial management
  • developing and managing an event budget
  • event accounting
  • profit and loss statements
  • final event financial report for your auditors
    
    
• Graphic design
  Publication artwork design including:
  
  • promotional flyer
  • registration brochure
  • call for abstracts
  • final conference program
    
    
• Information technology
  • abstract submission site
  • abstract management
  • liaison with speakers (invited and free paper)
  • website development for conferences
  • virtual congress technical establishment and management
    
    
• Planning
  • event planning
  • setting critical path timeline
  • working with organising committee
    
    
• Registration/secretariat
  • registration processing and management
  • form design
  • dedicated meeting telephone, fax and email address for all enquiries
  • computerised conference registration system with online registration capability
  • recording and reporting of delegate numbers
  • on-site management of registration desk
  • satchel packing
    
    
• Sponsorship/exhibition
  • sponsorship management services
  • sourcing sponsorship
  • managing sponsor invoices and registration
  • fundraising services
  • exhibition sales
  • exhibition management
  • exhibition floor plan design
  • liaison with all exhibitor suppliers
    
    
• Theming
  • conceptual and graphic design
  • logo development
  • special and themed events
  • liaison with suppliers including sound, lighting, entertainment and audio visual
  • social program planning and management
    
    
• Venue
  • venue negotiations
  • booking and contracting
  • room allocations
  • catering requirements
  • audio/visual management
  • liaison with venue staff and all event suppliers on-site

Conference management fee

The management fee forms part of the conference budget as a set fee plus event managementstaff on-site.

Contact

Considering using the services of the Conferences and Events Department? Would you like more information?

Conferences and Events Department
Royal Australasian College of Surgeons
College of Surgeons' Gardens
250–290 Spring Street
East Melbourne VIC 3002 Australia

Telephone: +61 3 9276 7406
Fax: +61 3 9276 7431
Email: conferences.events@surgeons.org