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  1. HOME
  2. Conferences & events
  3. Conference management services

Conference management services

RACS offers a professional conference organising service to specialist societies. To deliver a successful meeting, an event manager is assigned to work with your organising committee and communicates your needs to the team in the Conference and Events Department and all event suppliers.

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  • Services provided
  • Conference management fee
  • Contact

Services provided

Accommodation and travel

  • transport management
  • travel and accommodation negotiations
  • provision of all event travel requirements

Advertising/marketing

  • advertisement design and placement
  • media management
  • publication printing and distribution

Financial management

  • developing and managing an event budget
  • event accounting
  • profit and loss statements
  • final event financial report for auditors

Graphic design/publication artwork design including:

  • promotional flyer
  • registration brochure
  • call for abstracts
  • final conference program

Information technology

  • abstract submission site
  • abstract management
  • liaison with speakers (invited and free paper)
  • website development for conferences
  • virtual congress technical establishment and management

Planning

  • event planning
  • setting critical path timeline
  • working with organising committee

Registration/secretariat

  • registration processing and management
  • form design
  • dedicated meeting telephone, fax and email address for all enquiries
  • computerised conference registration system with online registration capability
  • recording and reporting of delegate numbers
  • on-site management of registration desk
  • satchel packing

Sponsorship/exhibition

  • sponsorship management services
  • sourcing sponsorship
  • managing sponsor invoices and registration
  • fundraising services
  • exhibition sales
  • exhibition management
  • exhibition floor plan design
  • liaison with all exhibitor suppliers

Theming

  • conceptual and graphic design
  • logo development
  • special and themed events
  • liaison with suppliers including sound, lighting, entertainment and audio visual
  • social program planning and management

Venue

  • venue negotiations
  • booking and contracting
  • room allocations
  • catering requirements
  • audio/visual management
  • liaison with venue staff and all event suppliers on-site

Conference management fee

The management fee forms part of the conference budget as a set fee and includes event management staff on-site.

Contact

Conferences and Events Department
Royal Australasian College of Surgeons
250-290 Spring Street
East Melbourne VIC 3002 Australia

Telephone: +61 3 9249 1117
Email:conferences.events@surgeons.org

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