TMP User Guide for Trainees
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Add an Ad-Hoc Requirement
Add an Adhoc Requirement
Navigate to 'My Requirements' from the left hand menu, and then click the 'Add Requirement' button

Cliek the 'Create' button next to the requirememt
The list will populate with all the possible requirements from your specialty.

The requirement will be added to you requirements page.
You may have to refresh the screen in order for it to reflect on the portal.

Assign a Trainer to a requirement
Assign a Trainer to a requirement
Navigate to 'My Requirements' from the left hand menu, and then find the requirement which you wish to add a trainer to.
Click the down arrow to edit

Scroll to the bottom of the screen, and click ‘Assign Trainer’ on the bottom left of the screen

Choose you trainer from the list of trainers available, then click 'Submit'
The list will reflect the current trainers at your primary hospital
If your trainer is not on the list contact TMP@surgeons.org with the following information :
- Trainer's name
- Trainer's Hospital

Click Save at the bottom right of the screen to save the Trainer to this requirement
You may have to wait a few minutes then refresh the screen in order for it to refelct on the portal.

Assign a trainer from a secondary hospital to a requirement
Assign a trainer from a secondary hopsital to a requirement
During your rotation you may complete some training items at a hospital which is not your primary hospital
This process allows you to assign and save a second hospital, and then assign a trainer from that hospital to your requirement.
Navigate to 'My Requirements' from the left hand menu, and then find the requirement which you wish to add a trainer to.
Click the down arrow to edit

On the right hand side, find the input box labelled 'Secondary Hospital. Click on the Search Icon

Choose you secondary hospital from the list of hospitals available, then click 'Select'

Click Save at the bottom right of the screen to save the secondary hospital to the requirement
You may have to wait a few minutes then refresh the screen in order for it to refelct on
the portal.
Once this is done, scroll to the bottom of the screen, and click ‘Assign Trainer’ on the bottom left of the screen

First, choose the secondary hosptial, and then choose you trainer from the list of trainers available, then click 'Submit'
Once you click the secondary hospital, the list will automatically reflect the current trainers at your secondary hospital
If your trainer is not on the list contact TMP@surgeons.org with the following information :
- Trainer's name
- Trainer's Hospital

Click Save at the bottom right of the screen to save the Trainer to this requirement

You may have to wait a few minutes then refresh the screen in order for it to refelct on the portal.

Complete a Multi-Source Feedback/ 360 Assessment
Complete a Multi-Source Feedback/ 360 Assessment
Release GE of TMP allows you to send Multi-Source Feedback/ 360 assessment information directly from TMP
Navigate to 'My Requirements' from the left hand menu, and then find the requirement which you wish start a multi-source feedback or 360 Assessment.
Click the down arrow to edit

Click the 'Open Multi Source Feedback' at the top right of the page.

Here you will find an overview of the multi source feedback process
The main tasks for a trainee to complete are :
- Complete a Self assessment
- Add participants
- Conduct a multi source feedback review with your supervisor
- Add Self reflection after the review discussion
1. Complete a Self assessment
Click on the 'Add Self Assessment' Button

A separate form will open up like the one below.
Complete this form and then press 'Submit' at the bottom of the page.

2.Add participants
For each participant you need to add, click on the 'Add Participants' Button

Complete the details, and then press 'Submit'
For each participant you will need :
- First and Last Name
- Email Address
- Their role at the hospital

Once submitted, TMP will send out an email like the one below, inviting them to complete and submit a feedback form

You can keep track of the invites sent and the responses received as well

3.Conduct a multi source feedback review with your supervisor
Once all the feedback is received, and your supervisor has reviewed the responses, a de-identified report will become available to you at the top of the requirement record
This information is then used as a part of your review discussion
4. Add Self reflection after the review discussion
Once the review is done, there is an opportunity for self reflection - scroll towards the bottom of the page to see these sections for completion.

Add a WBA to an EPA
Add a WBA to an EPA
Entrustable Professional Activities (EPAs) are important work tasks that trainees in applicable specialties need to perform by the end of their training program.
Work Based Assessments (WBAs) can be attached to an EPA as part of of the assessment process
EPA Details
To find out the details of a particular EPA, navigate to 'My EPA' in the left hand menu, and then click on the EPA you wish to review

Here you will find the details of the EPA, including the key criteria in order to complete this successfully.

Towards the bottom of the screen, you can also see the WBAs currently attached to this EPA, as well as details of all the EPA reviews conducted

To add a WBA to an EPA, navigate to the requirement (WBA) that you wish to assign to a specific EPA

Select the 'search' icon at 'Trainee EPA'

Select the required EPA, then click 'Select'.

Click 'Save' At the bottom of the requirement page.
The WBA will now be visible on the EPA page, and can now be used as part of the EPA assessment.

Start and complete an assessment, including paper forms
Start and Complete an Assessment
Navigate to 'My Requirements' from the left hand menu, and then find the requirement which you wish start assessing
Click the down arrow to edit

Scroll to the bottom of the screen.

From here you will have two options -
1. If the requirement has an assessment form, you will be able to see an 'Open Assessment Form Button
Click 'Open Assessment Form' button to complete the asessment form within TMP
2. If the requirement has no assessment form, there is an option to upload a scan of a paper form. Click 'Add Note'
Here you can upload the scanned PDF of you paper based form

Check off if Trainee and /or Assesor have completed the assessment
If only you have started completed your sections, click 'Yes' Under 'Trainee Completed'
If your assessor has completed there portions as well, you can click 'Yes' under 'Assessor Completed'

Click 'Save' to save your progress on the assessment Form
If the progress status was 'Not Started', upon browser refresh it will change to 'In Progress'

IMPORTANT : Clicking 'Submit' finalises the assessment so that no more changes can be made
The 'Submit' Button is only visible once the requirement status is 'In Progress'
Press submit when you are certain the assessment is finalised
If you submit the assessment by accident, contact your supervisor or Training Manager