TMP User Guide for Trainees

Add an Adhoc Requirement

Navigate to 'My Requirements' from the left hand menu, and then click the 'Add Requirement' button

 

Cliek the 'Create' button next to the requirememt

The list will populate with all the possible requirements from your specialty.

 

The requirement will be added to you requirements page.

You may have to refresh the screen in order for it to reflect on the portal.

 

 

Assign a Trainer to a requirement

Navigate to 'My Requirements' from the left hand menu, and then find the requirement which you wish to add a trainer to.

Click the down arrow to edit

 

Scroll to the bottom of the screen, and click ‘Assign Trainer’ on the bottom left of the screen

 

Choose you trainer from the list of trainers available, then click 'Submit'

The list will reflect the current trainers at your primary hospital

If your trainer is not on the list contact TMP@surgeons.org with the following information :

• Trainer's name
• Trainer's Hospital

 

Click Save at the bottom right of the screen to save the Trainer to this requirement

You may have to wait a few minutes then refresh the screen in order for it to refelct on the portal.

 

Assign a trainer from a secondary hopsital to a requirement

During your rotation you may complete some training items at a hospital which is not your primary hospital

This process allows you to assign and save a second hospital, and then assign a trainer from that hospital to your requirement.

Navigate to 'My Requirements' from the left hand menu, and then find the requirement which you wish to add a trainer to.

Click the down arrow to edit

 

On the right hand side, find the input box labelled 'Secondary Hospital. Click on the Search Icon

Choose you secondary hospital from the list of hospitals available, then click 'Select'

 

Click Save at the bottom right of the screen to save the secondary hospital to the requirement

You may have to wait a few minutes then refresh the screen in order for it to refelct on the portal.

Once this is done, scroll to the bottom of the screen, and click ‘Assign Trainer’ on the bottom left of the screen

 

First, choose the secondary hosptial, and then choose you trainer from the list of trainers available, then click 'Submit'

Once you click the secondary hospital, the list will automatically reflect the current trainers at your secondary hospital

If your trainer is not on the list contact TMP@surgeons.org with the following information :

• Trainer's name
• Trainer's Hospital

 

Click Save at the bottom right of the screen to save the Trainer to this requirement

 

You may have to wait a few minutes then refresh the screen in order for it to refelct on the portal.

  

Complete a Multi-Source Feedback/ 360 Assessment

Release GE of TMP allows you to send Multi-Source Feedback/ 360 assessment information directly from TMP

Navigate to 'My Requirements' from the left hand menu, and then find the requirement which you wish start a multi-source feedback or 360 Assessment.

Click the down arrow to edit

 

Click the 'Open Multi Source Feedback' at the top right of the page.

Here you will find an overview of the multi source feedback process

The main tasks for a trainee to complete are :

1. Complete a Self assessment
2. Add participants
3. Conduct a multi source feedback review with your supervisor
4. Add Self reflection after the review discussion

1. Complete a Self assessment

Click on the 'Add Self Assessment' Button

A separate form will open up like the one below.
Complete this form and then press 'Submit' at the bottom of the page.

2.Add participants

For each participant you need to add, click on the 'Add Participants' Button

Complete the details, and then press 'Submit'

For each participant you will need :

• First and Last Name
• Email Address
• Their role at the hospital

 

Once submitted, TMP will send out an email like the one below, inviting them to complete and submit a feedback form

 

You can keep track of the invites sent and the responses received as well

3.Conduct a multi source feedback review with your supervisor

Once all the feedback is received, and your supervisor has reviewed the responses, a de-identified report will become available to you at the top of the requirement record

This information is then used as a part of your review discussion

4. Add Self reflection after the review discussion

Once the review is done, there is an opportunity for self reflection - scroll towards the bottom of the page to see these sections for completion.

 

 

 

Add a WBA to an EPA

Entrustable Professional Activities (EPAs) are important work tasks that trainees in applicable specialties need to perform by the end of their training program.

Work Based Assessments (WBAs) can be attached to an EPA as part of of the assessment process

EPA Details

To find out the details of a particular EPA, navigate to 'My EPA' in the left hand menu, and then click on the EPA you wish to review

Here you will find the details of the EPA, including the key criteria in order to complete this successfully.

 

Towards the bottom of the screen, you can also see the WBAs currently attached to this EPA, as well as details of all the EPA reviews conducted

To add a WBA to an EPA, navigate to the requirement (WBA) that you wish to assign to a specific EPA

 

Select the 'search' icon at 'Trainee EPA'

Select the required EPA, then click 'Select'.

Click 'Save' At the bottom of the requirement page.

The WBA will now be visible on the EPA page, and can now be used as part of the EPA assessment.

 

Start and Complete an Assessment

Navigate to 'My Requirements' from the left hand menu, and then find the requirement which you wish start assessing

Click the down arrow to edit

 

Scroll to the bottom of the screen.

 

From here you will have two options -

1. If the requirement has an assessment form, you will be able to see an 'Open Assessment Form Button

Click 'Open Assessment Form' button to complete the asessment form within TMP

2. If the requirement has no assessment form, there is an option to upload a scan of a paper form. Click 'Add Note'

Here you can upload the scanned PDF of you paper based form

 

Check off if Trainee and /or Assesor have completed the assessment

If only you have started completed your sections, click 'Yes' Under 'Trainee Completed'

If your assessor has completed there portions as well, you can click 'Yes' under 'Assessor Completed'

Click 'Save' to save your progress on the assessment Form

If the progress status was 'Not Started', upon browser refresh it will change to 'In Progress'

IMPORTANT : Clicking 'Submit' finalises the assessment so that no more changes can be made

The 'Submit' Button is only visible once the requirement status is 'In Progress'

Press submit when you are certain the assessment is finalised

If you submit the assessment by accident, contact your supervisor or Training Manager