Add an EPA review

Click on 'Trainee EPAs' in the left hand menu, and then select the trainee to view their EPAs

Select the desired EPA

Here you will find a description of the EPA.

At the bottom of the screen, click 'Add EPA Review'. You can also mark a WBA as reviewed here.

Enter the review details of the review, and then click 'Submit'

Enter:

• Date
• Level of Entrustment
• Aspects to focus on
• Supervisor
• Consultants

 

The EPA review will now be added to the Trainee EPA page

You may have to refresh the page to see the update.

Add an ad-hoc requirement to a trainee

To add an add-hoc requirement, click the 'Add New Requirement' at the top right of the Trainee Requirements Section'

Find the requirement you wish to add then click 'Create'

The requirement will now be added to the trainee's requirements for this rotation

You may have to refresh the page in order for this to reflect in the portal.

Assign a WBA to an EPA

Navigate to to the WBA which you wish to assign to an EPA

 

At the Trainee EPA input box, click the search icon to find the EPA

Select the desired EPA, then click Select

Click 'Save to complete this process

Complete an assessment form, including uploading paper form

Navigate to the desired trainee requirement and select

Scroll to the bottom of the screen.

From here you will have two options -

a. If the requirement has an assessment form, you will be able to see an 'Open Assessment Form Button

Click 'Open Assessment Form' button to complete the assessment form within TMP

b. If the requirement has no assessment form, there is an option to upload a scan of a paper form. Click 'Add Note'

Here you can upload the scanned PDF of you paper based form

Check off if Trainee and /or Assessor have completed the assessment

If only you have started completed your sections, click 'Yes' Under 'Trainee Completed'

If your assessor has completed there portions as well, you can click 'Yes' under 'Assessor Completed'

Click 'Save' to save your progress on the assessment Form

If the progress status was 'Not Started', upon browser refresh it will change to 'In Progress'

IMPORTANT : Clicking 'Submit' finalises the assessment so that no more changes can be made

The 'Submit' Button is only visible once the requirement status is 'In Progress'

If you submit the assessment by accident, contact your supervisor or Training Manager

Multi Source Feedback/ 360 Assessment (Supervisor)

Release 3C of TMP allows you to send Multi-Source Feedback/ 360 assessment information directly from TMP

Key tasks for a supervisor are:

1. View trainee and participant progress
2. Review, revise or hide participant responses
3. Make report available for trainee
4. Conduct review and add feedback

 

1. View trainee and participant progress

Navigate to the 360 assessment/ multi source feedback requirement and click 'Open Multi Source Feedback

Here we can see:

• If the Trainee has completed their self assessment
• The number of participants added and their contact details
• The number of responses received from participants

 

 

Supervisor can also add a participant using the 'Add Participants button'. For each participant you will need :

• First and Last Name
• Email Address
• Their role at the hospital

 

 

2. Review, revise or hide participant responses

 

Find the response that requires revision or hiding. Click the down arrow to edit.

Here you can revise the response sent by a participant for the trainee's final report.

The Trainee will be able to see text from the 'Revised Response' in their feedback report.

You also have the option of hiding a particular response if it is unsuitable for the trainee to see

This will then update on the multi source feedback page.

3. Make report available for Trainee

Once all the responses received are reviewed, make the report available for the trainee by clicking 'Allow trainee to view report' at the top of the page.

4. Add feedback and global outcome

Add supervisor review notes, as well as a global outcome at the bottom of the screen. Click 'Save'

View Trainee Requirements

Select 'Trainee Requirements' in the left hand menu, and the select the trainee to view their current requirements

If you train or supervise at multiple hospitals, ensure that the correct role and hospital is selected in the top right hand corner

You can change your active hospital by clicking 'Change'

The view below will show you all the requirements available for the trainee selected arranged by:

• Due by Current Rotation
• Due by Current SET
• Due Later